BizCon Advisory
Corporate Review Confidential

Maintenance
Management System

Preventive maintenance, asset reliability, and facility operations standards: a system that guarantees uptime, extends asset life, and eliminates reactive firefighting.

01

What It Delivers

Impact for Corporate

95

95%+ Equipment Availability

Reduce unplanned downtime through structured preventive maintenance schedules.

60

60% Reduction in Breakdowns

Shift from reactive to preventive. Fix before failure, not after.

C

100% Facility Compliance

Safety, housekeeping, and infrastructure standards met at all times.

A

Full Asset Lifecycle Control

Every asset tracked, maintained, depreciated, and disposed per policy.

02

Maintenance Operating Cycle

How It Works

01

Plan

Define schedules, assign resources, set frequency per asset class.

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02

Execute

Perform inspections, servicing, repairs per work order. Log all activity.

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03

Monitor

Track equipment health, uptime, and compliance against schedule.

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04

Respond

Breakdown occurs: log, classify, dispatch, resolve. Track MTTR.

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05

Review

Monthly analysis. Cost trends. Repeat failures. Adjust schedules.

Continuous loop: Every breakdown feeds back into planning. Preventive schedule evolves with real data.
03

Preventive Maintenance Standards

Pillar 01: The Schedule

S

Schedule Compliance

% of planned maintenance tasks completed on time. Target: 95%+ compliance rate.

C

Asset Classification

Critical / Important / Standard. Frequency and priority set by asset class.

W

Work Order Discipline

No maintenance activity without a logged work order. 100% documentation.

T

Calibration & Testing

All instruments and safety equipment calibrated per manufacturer schedule.

04

Facility Operations & Housekeeping

Pillar 02: The Environment

5S

5S Compliance

Sort, Set in Order, Shine, Standardize, Sustain. Daily audit by supervisor.

I

Infrastructure Integrity

Racking, flooring, lighting, ventilation, drainage inspected on fixed schedule.

F

Safety Systems

Fire extinguishers, exits, signage, PPE stations checked quarterly minimum.

U

Utilities Management

Electrical, plumbing, HVAC monitored. Consumption tracked. Faults logged same day.

05

Breakdown & Corrective Response

Pillar 03: The Response

1

Report & Classify

Breakdown logged within 30 min. Classified: Critical / Major / Minor by impact.

2

Dispatch & Resolve

Assign technician. Target MTTR: Critical <4hr, Major <24hr, Minor <72hr.

3

Root Cause Analysis

Every critical breakdown gets RCA. Repeat failures trigger schedule revision.

4

Repair vs. Replace

Decision matrix: repair if cost <60% of replacement. Otherwise escalate for CAPEX.

06

Gap Analysis

Current State vs. Target State

Current State

  • Reactive maintenance (fix after fail)
  • PM schedule compliance ad hoc
  • Work order discipline inconsistent
  • Equipment availability ~85%
  • Preventive:Corrective ratio 20:80
  • No fixed facility inspection schedule
  • MTTR untracked
→

Target State

  • Preventive-first approach
  • 95%+ PM schedule compliance
  • 100% work orders logged
  • 95%+ equipment availability
  • Preventive:Corrective ratio 80:20
  • Bi-weekly facility inspections minimum
  • MTTR tracked per severity class
Timeline: 90 days. Shift from reactive to preventive. Every asset on a schedule. Every task on a work order.
07

Governance & Accountability

Pillar 04: The Control

%

PM Compliance Rate

% of scheduled tasks completed on time. Reported weekly. Target: 95%+.

M

MTTR by Class

Mean time to repair tracked per severity. Trending down = improving.

R

Repeat Failure Rate

% of breakdowns that are recurrences. Target: 0%. RCA must prevent repeats.

$

Cost per Asset

Maintenance spend tracked per asset. Flags assets exceeding replacement threshold.

Maintenance is not a cost centre.
It's an uptime guarantee.

Let's build the maintenance culture together.